Trusted Bespoke Software & eCommerce Solution Developers

Trusted Bespoke Software & eCommerce Solution Developers.

Travel Management System - Corporate Travel & Expense Processes Streamlined for Leading Enterprises

Our Travel Management System is designed to streamline corporate travel and expense processes, helping leading enterprises to improve efficiency and reduce costs. Our system provides a suite of tools and features that make it easy to manage travel and expenses online. These include online booking, automated expense reporting, integrated loyalty programs, travel policy compliance, and more. With our system, businesses can manage their travel and expenses in one place, saving time and money. Our travel management system is fully customizable, allowing businesses to tailor it to their exact needs. With our Travel Management System, businesses can streamline their travel and expense processes, saving time and money.


Your details and ideas are 100% protected with us.

For Us

The challenges we faced while developing the travel management system are:

1. Ensuring Security and Compliance: The system must be secure and compliant with all necessary regulations and standards.

2. Integration with Existing Systems: We needed to ensure that our system would be able to easily integrate with existing systems, ensuring seamless operations.

3. Automation of Processes: We needed to develop automated processes that would make it easy for businesses to manage their travel and expenses.

4. UserFriendly Interface: A userfriendly interface was essential for businesses to quickly and easily navigate the system.

5. Scalability: We needed to ensure that our system could scale with the needs of businesses, providing them with the capability to grow.

We overcame these challenges by implementing security protocols, ensuring that our system met the necessary regulations and standards. We integrated our system with existing systems, such as accounting software, to ensure seamless operations. We also developed automated processes to simplify travel and expense management. Finally, we designed a userfriendly interface that was easy to navigate. These measures enabled us to create a Travel Management System that is reliable, secure, and efficient.

A complete Travel & Expense solution to streamline corporate travel and expense processes

The solution includes modules for booking, approvals, expense tracking and analytics. It integrates with existing corporate systems and provides a single platform to manage all travelrelated activities. The solution provides automated workflows and realtime visibility into travel and expense data. It also provides a comprehensive reporting and analytics module to help track and analyze spending trends. The solution is designed to reduce the time and effort spent on travel and expense management and to improve organizational efficiency.

Want to consult an Expert? Schedule your appointment

Primary objective of our engagement

Our primary objective for developing a travel & expense management tool for Tejas Networks was to

1. Automate the entire process of managing employee travel and expenses.

2. Streamline the process of tracking, approving and reimbursing employee expenses.

3. Centralize the tracking and reporting of travel and expenses.

4. Increase visibility and control over budgeting, financial compliance and cost reduction.

5. Improve the efficiency and accuracy of the process.

6. Enhance the employee experience.

7. Reduce the time and effort required to manage employee travel and expenses.

From Idea to Design

In the requirementgathering stage of the travel management tool, we were given clear instructions by the Finance Controller of the organization to optimize the process flows, intuitive design, and key features.

The main objectives were to

 1. Streamline the travel request, approval, and reimbursement processes.

2. Automate the booking, tracking, and reporting of travel expenses.

3. Ensure compliance with the organizations travel policy.

4. Minimize costs associated with noncompliance.

5. Provide a secure, userfriendly platform for employees to plan, book, and manage their business trips.

6. Ensure that all data is securely stored and accessible in real time.

7. Provide administrators with the necessary tools to monitor and manage employee travel.

8. Increase the visibility of travelrelated expenses across the organization.

Our design team created an intuitive interface and user flow to facilitate the travel management process while ensuring that the system could be easily customized and managed. We also worked with the Finance Controller to implement the necessary tracking and reporting features, as well as to ensure compliance with the organization’s travel policy.

From Design to Scalable Solution

The corporate travel & expense management tool that we, Madgeek developed for Tejas Networks has helped them to streamline the entire travel management process. It has enabled them to manage the entire process from creating travel requests to expense settlements with ease. The tool has also enabled them to track and monitor the expenses incurred by the employees in real time and make sure that the expenses are in line with the company policy. Additionally, they can also track the travel expenses of their vendors, which helps them to have better control over their budget. The tool also provides them with a secure payment gateway to pay vendors electronically, which helps in saving time and cost.

The intuitive interface and usability of the travel management tool were a value addition for them in-order for them to migrate from a legacy system. The travel management tool has made it easier for users to perform their tasks effectively and efficiently. The tool also offers them a dashboard to visualize all their expenses at a single glance and also offers a detailed report for more insights. Additionally, the tool can also be integrated with their existing systems, which helps them to ensure seamless data flow and accuracy of data.

Overall, Madgeek’s corporate travel & expense management tool has enabled Tejas Network to manage its corporate travel expenses in a more effective and efficient manner. This has not only helped them to save time and money but has also enabled them to have better control over their budget.

Want to consult an Expert? Schedule your appointment

Frequently Asked Questions (FAQs)

Madgeek’s Travel Management System is a comprehensive software solution designed to streamline and optimize corporate travel and expense processes for leading enterprises. From travel booking and itinerary management to expense reporting and reimbursement, our system offers a range of tools and features that automate and simplify every aspect of the travel lifecycle.

Our system addresses a variety of challenges commonly faced by enterprises, including inefficient travel booking processes, lack of visibility into travel spend, manual expense reporting and reconciliation, compliance issues, and difficulties in managing travel policies and approvals.

By providing a user-friendly interface, seamless integration with travel booking platforms, automated expense tracking and reporting, mobile accessibility, policy enforcement mechanisms, and streamlined approval workflows, our system significantly reduces the time and effort required to manage corporate travel and expenses, thus enhancing efficiency and productivity for both travelers and finance teams.

Yes, our system is designed to seamlessly integrate with a variety of existing enterprise systems and workflows, including ERP, accounting, HR, and travel booking platforms, ensuring a cohesive and efficient travel management experience across the organization.

We offer comprehensive training programs, user guides, online resources, and dedicated support services to help enterprises successfully implement, adopt, and utilize our Travel Management System. Our team of experts is committed to providing ongoing assistance, troubleshooting, and guidance to ensure that your organization maximizes the value and benefits of our system.

Our system incorporates advanced features such as customizable travel policies, real-time expense tracking and auditing, automated compliance checks, receipt capture and storage, and comprehensive reporting capabilities, helping enterprises ensure compliance with travel policies, regulatory requirements, and industry standards while mitigating fraud and financial risks associated with corporate travel.

Absolutely, our system is highly scalable and configurable, capable of accommodating the unique needs and complexities of large enterprises with thousands of travelers, diverse travel policies, and global operations. Whether you’re managing travel across multiple departments, regions, or business units, our system can scale to support your organization’s growth and evolving requirements.

Our system offers robust reporting and analytics capabilities that provide valuable insights into travel spend, patterns, policy compliance, supplier performance, and other key metrics. By leveraging these insights, enterprises can identify cost-saving opportunities, negotiate better deals with suppliers, optimize travel policies, and make data-driven decisions to improve their overall travel management strategy.

Yes, our system is highly customizable, allowing enterprises to tailor travel policies, approval workflows, expense categories, reimbursement rules, and other settings to align with their specific requirements, business rules, and preferences. Whether you’re in a highly regulated industry, have unique travel preferences, or require specialized functionality, our system can be configured to meet your needs.

Our system provides travelers with a user-friendly platform where they can easily search and book flights, hotels, rental cars, and other travel services, manage their itineraries, submit expenses on-the-go, receive timely notifications and updates, and access support services whenever needed. By prioritizing convenience and satisfaction, we aim to enhance the overall travel experience for employees while ensuring compliance with corporate policies and controls.

Are you looking for a reliable & trustworthy technology vendor for your organization?

These brands trust us for their enterprise app & modernization requirements.